As the weather warms and organisations begin preparing for socials, team gatherings, and community events, it’s the perfect time to reflect on how we can make these moments inclusive for everyone. At the National Centre for Diversity, we believe that inclusion isn’t just for formal settings — it should shape every aspect of organisational culture, from boardrooms to barbecues.
Inclusive event planning goes beyond just ticking a box. It’s about creating spaces where people of all backgrounds, identities, and abilities feel welcome, valued, and safe. Too often, events are unintentionally exclusive — held in inaccessible venues, centred around alcohol, or planned without consideration for cultural or religious observances. While the intent may be to bring people together, the impact can be the opposite for those who feel left out or overlooked.
So, what does inclusive event planning look like in practice?
It means offering alcohol-free options and not making drinking the focal point. It’s about ensuring dietary needs are respected, whether that’s providing halal, kosher, vegetarian, vegan, or allergy-friendly food. It means choosing venues that are physically accessible for people with mobility needs and offering quiet spaces for those who may experience sensory overload. It also means being mindful of scheduling — avoiding religious holidays and providing flexibility for those with caregiving responsibilities or observing faith-based practices.
These considerations aren’t “extras” — they’re essential. They reflect a deeper commitment to Fairness, Respect, Equality, Diversity, Inclusion, and Engagement (FREDIE), which are the core values we champion in everything we do.
At the National Centre for Diversity, we work with organisations to embed FREDIE principles into every part of their culture — including how they plan and deliver events. Through our training, resources, and consultancy, we help teams understand the real impact of inclusive practices and move from well-meaning to well-doing.
As you plan your warmer-weather socials and get-togethers, we encourage you to pause and ask: Who might feel excluded, and how can we change that? With a little thought and intention, every gathering can become a powerful expression of belonging.
Because inclusion doesn’t take a holiday — and when we plan with care, everyone gets a seat at the table.
Ready to make your events more inclusive? Learn more about our FREDIE training and support at www.nationalcentrefordiversity.com.
